Hampshire Stragglers Golf Society: Constitution
1. The name of the Society is the HAMPSHIRE STRAGGLERS GOLF SOCIETY (HSGS).
2. The object of the Society is to provide good quality competitive golf for gentlemen.
In furtherance of this object the Society will:-
a) Plan an annual series of events which all playing members of the Society will be eligible to play in.
b) Develop good links with clubs in Hampshire, the south of England and further afield.
C) Develop extended relationships between members and others associated with the Society.
d) Engage in social events and activities which support the Society and advance the motto of “good natured debauchery”.
3. The Society is non-party political and non-sectarian.
4. The President of the Society will remain in the said position until death-do-us-part.
5. The names of the Vice Presidents will be submitted at the Annual General Meeting (these are people the Society wishes to honour).
6. Two forms of membership exist: ‘playing’ and ‘social’. Playing membership shall consist of all fully-paid up members who are entitled to play in any Society-organised events. Social membership exists to provide a means for non-golfers to take a full part in social events and activities organised by the Society. Guests may play once in a Society event (only if it is not at the expense of a member playing).
7. The management of the Society is vested in a Management Committee consisting of the following Officers:
Chairman, Honorary Secretary, Honorary Treasurer, Competitions Secretary, Captain, Vice Captain together with one other executive member. Total membership of the Committee is therefore 7.
8. The Officers and Management Committee will be elected at the Annual General Meeting and will serve until the commencement of the next Annual General Meeting.
9. 4 members of the Management Committee constitute a quorum for decision-making purposes.
10. The Management Committee has the power to co-opt a maximum of 2 further executive members.
11. The Management Committee may appoint sub-committees, as it deems necessary (for example ‘Competitions’, ‘Tour’ and ‘Disciplinary’), and shall prescribe their function provided that all acts and proceedings of any such sub-committee shall report to the Management Committee as soon as possible and provided further that no such sub-committee shall expend funds of the Society otherwise than in accordance with the budget agreed by the Committee.
12. Management Committee meetings will be held every two months.
13. The Annual General Meeting will be held in January at the start of the calendar of events. At the Annual General Meeting, the chair shall be taken by the Chairman.
14. Nominations will be proposed and seconded by members present at the meeting and should have the consent of the nominee. Nominations may be made at any time prior to the commencement of the Annual General Meeting.
15. The Management Committee will fill casual vacancies (up to a maximum of two) by co-option until the next Annual General Meeting.
16. One Auditor who is not a member of the Committee will be elected annually at the AGM to audit the accounts and books of the Society.
17. Special General Meetings may be called at the written request of a minimum of 10 members of the Society.
18. Thirty days notice must be given of any Special General Meeting to all members of the Society.
19. The Honorary Treasurer is responsible for keeping account of all Income and Expenditure and will present a financial report to all Management Committee meetings. He will present the account, duly audited, for approval by the members at the Annual General Meeting.
20. The bank account will be operated in the name of the Society and withdrawals will be made on the signature of any two members of the Society (usually members of the Management Committee).
21. The financial year will commence on 1st January and end on 31st December.
22. Any matter not provided for in the Constitution and concerning the organisation and activities of the Society will be dealt with by the Management Committee whose decision will be final.
23. No alteration to the Constitution may be made except at the Annual General Meeting or a Special General Meeting called for this purpose. Alteration to the Constitution must receive the assent of two thirds of the members present and voting at an Annual General Meeting or Special General Meeting.
24. The Society may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two thirds of those present and voting. Such a resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. These assets will not be distributed among the members of the Society but will be given to a nominated charity.
1st January 2012